File and Document Scanning Services

affordable scanning services InfoShield Security offers state-of-the-art scanning services to quickly and accurately digitize your hard-copy documents into electronically retrievable data.  No matter how large the volume of your documents, we can convert them to PDF, TIFF or JPEG formats providing you with copies on DVD, CD-ROM or portable hard drive enabling you to electronically manage all your files into your existing data management system.   

In addition, the result of scanning large amounts of documents will free-up valuable real estate within your facility allowing the files to either be shredded or stored at on off-site location.  Now you can better utilize your square footage for the operational management of your business.

Full Text OCR Scanning Services

We offer complete OCR (Optical Character Recognition) services for scanned documents.  OCR is an advanced document imaging technology which processes paper documents of handwritten, typewritten or printed text into digitized encoded text.  When a document is scanned, it is made into a picture which the software processes into text.   From the picture, InfoShield’s software captures, interprets, verifies and transfers information from any source to any system.  This enables the user to quickly search, as well as edit, data by keywords or phrases without having to read through pages of documents to locate the desired information. 

secure digital scanning

The benefits of OCR are obvious.  What previously took hours or days to find, now can be done with a few key strokes.  The cost savings in staff time alone far outweigh the fees of OCR services, not to mention the efficiency and manageability enhancement of data within your organization.

OCR makes hardcopy data easy to:

  • Search
  • Index (store)
  • Bookmark
  • Display or print copies
  • Edit
  • Extract and manipulate text
  • Redact (remove or block text)

Data Access

 In addition to having your hard copy documents preserved electronically as back-up in the event of disaster, you can also assign access rights for individuals.  Some information can only be viewed by appointed personnel, thus setting access rights to certain files gives that added level of security and confidentiality protecting classified information from becoming compromised.

Data Security

Here at InfoShield Security, we take data protection extremely serious.   As a NAID (National Association for Information Destruction) member, we apply the same rigorous standards when it comes to records handling.  All our employees must pass stringent background checks and are fully trained in the security demands of our company.  All documents are transported in our own security trucks, with our own drivers so you never have to fear that your files are being handled by a third party.  Our facility is alarmed, access controlled and equipped with 24 hour video surveillance.